Effective scheduling can be the difference between productivity and chaos. Whether you’re booking sales demos, client meetings, team huddles, or candidate interviews, the right automated scheduling tool saves valuable time, prevents confusion, and boosts productivity.
Appointlet is a comprehensive meeting scheduling tool specifically designed to simplify your scheduling processes, minimize administrative tasks, and enhance your overall meeting experience.
Keep reading to see why over 250,000 companies trust Appointlet to streamline their appointment booking, eliminate back-and-forth emails, and boost productivity, and why it’s a top contender as the best meeting scheduling tool on the market.
Why Appointlet is the ultimate meeting scheduling tool
You know, those emails when you ask a colleague or a new lead: “When are you free this week?”. How many emails would you say it takes to lock down a time? One? Three? Five? Writing and responding to those emails eats up tons of time, and that’s not even including the time you spend waiting for replies.
Listen, there’s a better way. Imagine automating that booking process, where instead of back-and-forths, it’s one link, one time.
We’re talking about seamlessly booking meetings with a streamlined scheduling tool. That’s what you get with Appointlet.
Effortless meeting scheduling
It’s time to take meeting scheduling out of email.
A personalized booking page allows you to schedule meetings quickly without creating a lengthy email chain.
It’s incredibly simple to do.
First, you create a scheduling link. This is a unique link that sends your clients and colleagues directly to your Appointlet booking page. From there, they can choose a time that works for both of your schedules. It’s scheduling in two steps:
Share your scheduling link
Your client or colleague chooses a free slot in your calendar
You set your availability ahead of time (either by syncing your calendars or setting your availability manually), so you don’t have to worry about someone booking when you’re unavailable.
Instead, the person you want to meet with is only shown times when you’re actually available. Then, they can choose a time slot that works for their schedule. Everyone wins!
With Appointlet, there’s no need to waste time turning down meetings because you’re double-booked. Using our meeting scheduling software, you can easily create and manage bookings, so you can spend more time focused on the things that matter most to your business.
Calendar integrations
Sure, you can request access to someone’s calendar (or send them access to yours) to check for availability, but gaining access can take time, and, let’s be honest, it’s a pain manually going between everyone’s calendars to find a time that fits. Also, sharing calendars tends to be outsourced to assistants and secretaries, so it involves more team members, more time, and more hassle just to find a time to meet.
Appointlet gives you the ability to seamlessly integrate with calendars such as Google Calendar, and Office 365 to automatically check your availability and prevent double bookings by blocking out time in your calendar.
Events booked in Appointlet are automatically added to your calendar as soon as they are created. You can then add attendees directly to the event in your calendar—they will receive a copy of the calendar event with the same details, so you can rest easy knowing you’re on the same page.
Any updates are automatically reflected, so when a meeting is cancelled or rescheduled, Appointlet automatically moves or deletes the event. Now, your calendar view reflects the meetings scheduled in your day.
Advanced scheduling controls
If you feel like your schedule is out of your control, and you have no agency over your day, Appointlet offers other features like:
- Manual Meeting Approval: You’re in control of your schedule. Optionally approve or decline meeting requests to manage your schedule professionally and avoid sending the wrong message.
- Buffer Times: Automatically include buffers before and after meetings to accommodate overruns or travel and avoid being left red-faced by turning up late and underprepared.
- Booking Rules: Set rules to prevent last-minute bookings and ensure ample preparation time.
Share your availability with ease
Previously, sharing your availability meant a game of email tennis or sharing your calendar. Appointlet protects your schedule (and your staff’s schedules), freeing up time for deep work and allowing you to focus on tasks that actually drive results.
Appointlet provides multiple convenient ways to share your availability:
- Personalized Booking Links: Share a simple booking URL through email, SMS, or any digital platform. A personalized booking link makes a great first impression with clients, ensuring every touchpoint is on-brand.
- Website Embedding: Embed your scheduling page directly into your website using Appointlet’s easy-to-use code snippet, keeping clients and leads on your platform.
- Social and Direct Sharing: Easily distribute your booking links across social media platforms, email, or via direct messaging
- Chrome extension: Download the Chrome extension, and easily share your booking links with your prospects, clients, and team.
Mobile-friendly and accessible anywhere
Tired of missing leads because you’re out of the office? Unable to set up a meeting on the fly using your mobile?
Appointlet solves these issues:
- Mobile-Friendly: Conveniently manage your meetings and availability on any device, ensuring productivity on-the-go. Accessible meeting scheduling has never been easier.
- Browser Convenience: Schedule and manage meetings effortlessly within your browser environment. Ideal for scheduling meetings that require greater organization and access to a PC or laptop. Check out our Microsoft 365 integration.
Professional branding and customization
As a business owner, creating a professional image and seamless customer experience is essential. Integrating Appointlet into your workflow enables you to provide a customized journey that reflects your unique brand.
Appointlet’s branding and customization features allow you to deliver a scheduling experience tailored to your brand:
- White Labeling: Replace our branding with your own on our scheduler and scheduling emails to present a fully customized and professional appearance that shows your brand personality and inspires customer confidence.
- Brand Integration: Include your company’s logo, colors, and personalized welcome messages on your scheduling page, reducing friction in your scheduling journey and increasing brand consistency.
Powerful integrations for enhanced productivity
We know how frustrating it can be when booking software doesn’t communicate effectively with your most-used apps. This communication breakdown can lead to uncertainty, double bookings, and no shows. That’s why you can connect Appointlet to all your most important apps, including Google Calendar.
When bookings are made, Appointlet checks your calendar for pre-existing events and creates new events in the calendars of hosts and attendees.
Appointlet integrates seamlessly with essential business tools, including:
- Video Conferencing tools: Zoom, Google Meet, Microsoft Teams, GoTo Meeting, and Cisco WebEx.
- CRM and automation tools: Salesforce, Intercom, and other CRM platforms via Zapier to streamline customer relationship management.
You can generate unique video conferencing links for each attendee who schedules a meeting with you. Then, by integrating with Zapier, you can fill your sales pipeline with new qualified leads.
Consultants who charge for their time can integrate Appointlet with PayPal or Stripe to set a price for their meetings and get paid upfront for blocking out time in their calendar. Customize payments to your own business by setting a custom refund policy.
You can check out all our integrations here.
Key features that set Appointlet apart
Our key philosophy is to make scheduling simpler and smarter than ever before. With Appointlet, client-obsessed professionals can focus on preparing for appointments, not scheduling them.
It’s our powerful features that set us apart from other meeting scheduling tools:
- Automated Reminders: Send automated email notifications to attendees at your chosen times, significantly reducing no-shows and last-minute cancellations.
- Round Robin Scheduling: Automatically distribute meetings evenly across team members with pooled availability, with options to prioritize certain members.
- Co-hosted Meetings: Assign multiple team members to a meeting and automatically coordinate their availability before displaying a meeting time to attendees.
- Detailed Meeting Management: Easily review and filter scheduled meetings, take internal notes, and manage booking records efficiently.
We’ve put together some comprehensive comparisons of popular meeting scheduling software vs. Appointlet if you’re looking for the best appointment scheduling software.
Our guides cover the key features to look for in the best meeting scheduler app.
If you’re trying to decide which meeting scheduling software is right for your needs, take a look at the guides below:
- Appointlet vs. Chili Piper
- Appointlet vs. Google Calendar Appointments vs. Microsoft Bookings
- Appointlet vs Calendly
Customer success stories
When researching a new product or service, it’s always wise to consider what a business’s customers have to say about it.
Over 250,000 businesses and institutions across diverse sectors trust Appointlet:
- Stanford University: Saved critical time per ticket on over 22,000 tickets annually.
- Gatti HR: Increased productivity and scalability after transitioning from manual scheduling.
- Staged By Design: Streamlined coordination for 150+ real estate agents, alleviating booking confusion.
Here’s what our customers have to say about us:
“Our techs are saving two to three minutes per ticket on over 22,000 tickets a year. That adds up fast.” – Brad Immanuel, Director of CRC, Stanford University
“Our team has been using Appointlet successfully for over three years, acquiring more than 2,000 bookings in that time period.” Kim Pomeras, Mendability
“English is not their first language for many of our clients. The experience of picking a location, service, date, and time has proven to be more intuitive for them.” Laci Texter, Cabanallias & Associates
We’ve also received favorable reviews on Techradar, which rated Appointlet 4.3/5, and we’re rated 4.8/5 on Capterra, and 4.3/5 on Crowd.
After helping teams provide reliable scheduling solutions for over 10 years, Appointlet has enabled seven million bookings, serving hundreds of thousands of organizations across the globe.
Security you can trust
When allowing software to access your private information, security is a key concern.
Appointlet prioritizes data security, offering two-factor authentication and advanced encryption standards to safeguard your scheduling information and maintain compliance with industry regulations.
Transparent and flexible pricing
Choose from flexible plans designed for individuals, teams, or enterprises, including a fully functional free plan. Appointlet is a free appointment scheduling tool for all professionals.
You can get started for free in minutes. No credit card required. Signing up takes just two minutes, and there’s no obligation to sign up to our premium tier, and no surprise fees.
Our free tier offers a generous set of features, including:
- Up to 5 members
- 25 Meetings per month
- Connect Zoom, Meet, MS Teams, Webex, and more
- Cancel and reschedule events
Premium options unlock advanced features like unlimited meeting types, analytics, integrations, and full customization.
All plans include a 30-day money-back guarantee, and you can choose your billing preference, monthly or annual–save 25% when you pay annually.
Choose your plan – Appointlet pricing.
Final thoughts on the best meeting scheduling tool
There are many features that set Appointlet apart, making it the scheduling software of choice for professionals looking to improve productivity and have successful meetings.
Our key features:
- Share your scheduling link
- Embed Appointlet onto your website
- Send automatic reminders
- Cancel meetings with the click of a button
- Avoid being double-booked
- Prevent last-minute bookings
Your scheduling process will make an impression; make sure it’s a good one with Appointlet.
Start your free plan today and benefit from unlimited meetings to take your business to the next level. Get started for free now.
